Free bill formats for shops, hotels, restaurants, taxis, transport, hospitals and contractors, with and without GST. Copy a sample, download Word or Excel, or make a bill online and save it as PDF.
Bill formats by business
Every trade bills a little differently: a hotel lists nights and room service, a taxi lists kilometres and tolls, a contractor bills measured work. Pick yours for a sample made for that trade. Each one opens in the bill maker with the sample already filled.
Bill vs invoice: is there a difference?
In India the words are used loosely. Shops say “bill”, companies say “invoice”, and GST law says “tax invoice” or “bill of supply”. What matters is the content: a numbered, dated document listing what was sold, the price, any tax and the total. If you are GST registered and charging tax, your bill must meet the tax invoice requirements. If not, a simple bill is enough.
The full comparison with receipts, quotations and challans is in invoice vs bill vs receipt.
Bill format sample
BILL
Relief Road, Ahmedabad 380001
GSTIN: 24ABQFS9988K1Z2 | State: Gujarat (24)
Date: 14 Oct 2026
Place of supply: Gujarat (24)
Bill to: Mr. Harsh Vora
Naranpura, Ahmedabad
| # | Description | HSN/SAC | Qty | Rate | Taxable value | GST | Amount |
|---|---|---|---|---|---|---|---|
| 1 | Steel almirah, 4 shelf | 9403 | 1 Nos | 12,500.00 | 12,500.00 | 18% | 14,750.00 |
| 2 | Plastic chairs | 9401 | 6 Nos | 650.00 | 3,900.00 | 18% | 4,602.00 |
| 3 | Delivery within city | 996511 | 1 Trip | 400.00 | 400.00 | 18% | 472.00 |
| Amount | |
|---|---|
| Taxable value | ₹16,800.00 |
| CGST @ 9% | ₹1,512.00 |
| SGST @ 9% | ₹1,512.00 |
| Total | ₹19,824.00 |
Amount in words: Rupees Nineteen Thousand Eight Hundred Twenty Four Only
For Shree Furniture Mart
Authorised Signatory
Bill format in Word, Excel and PDF
How to write a bill
- Header. Shop or business name, address, phone, GSTIN if registered.
- Bill number and date. Use a running series. Printed bill books have numbers already.
- Customer name. For walk-in sales “Cash customer” is fine for small amounts. For GST buyers, name, address and GSTIN.
- Items. Description, quantity, rate and amount on each line.
- Totals. Subtotal, discount, tax, round off, total and amount in words.
- Sign or stamp. And mention “Goods once sold” or return terms if you use them.
Bill format field guide
- Shop or business namerequiredLarge, at the top.
- Address and phonerequired
- GSTINOnly if registered.
- Bill numberrequiredRunning, never repeated.
- Daterequired
- Customer nameAnd address for credit sales.
- ParticularsrequiredClear item names.
- Quantity, rate, amountrequired
- DiscountBefore tax.
- Tax linesCGST and SGST or IGST if registered.
- Total and wordsrequired
- SignaturerequiredOr stamp.
Choosing a bill design
| Design in the maker | Looks like | Good for |
|---|---|---|
| Cobalt | Bold coloured header band | Services, agencies, modern shops |
| Mint | Clean header with green stripe | Hotels, travel, wellness |
| Minimal | Black and white, thin lines | Printing on office printers |
| Boxed GST | Centred title, ruled boxes | Traditional GST bills, wholesalers |
| Receipt | Till roll look with perforated edges | Restaurants, counters, cash memos |
Bill format in Hindi
Many shops print bills in Hindi or a regional language. Keep numbers, GSTIN and HSN in standard digits, and use Hindi headings: बिल संख्या (bill number), दिनांक (date), विवरण (particulars), मात्रा (quantity), दर (rate), राशि (amount), कुल (total). See the bill book format for a full heading list.
Frequently asked questions
What is the simplest bill format?
A header with your name, a bill number and date, a table of items with quantity, rate and amount, a total and a signature. The simple bill format page has a ready copy.
Can I give a handwritten bill?
Yes. Printed bill books are common in India. Make sure each bill is numbered and has all the details your customer or GST law needs.
Do I need to show GST on every bill?
Only if you are GST registered and the item is taxable. Unregistered sellers must not show or collect GST.
Which bill format is best for a small shop?
A cash memo style bill for counter sales, and a GST bill if you are registered. See the shop bill format for both.
Checked and updated 14 Oct 2026. Independent template site; not tax or legal advice.