A hotel bill format with room tariff, food and laundry, check-in and check-out times and GST. Free hotel bill templates in Word and Excel, a filled sample, and an online hotel invoice maker.
What a hotel bill shows
A hotel bill (or folio) lists everything a guest is charged during a stay: room nights, extra bed, food and beverages, laundry, telephone or minibar, and any advance already paid. Guests on business travel need it for reimbursement, so it should be clear, numbered and signed.
Hotel room tariffs and restaurant service attract GST at rates that depend on the type of supply and the tariff. Rates were changed in the September 2025 rationalisation. Check the current rate for your category on the GST portal before printing your format.
What to include
- Guest name and addressrequiredGSTIN too, if the guest is a registered business.
- Room number and typerequired
- Check-in and check-outrequiredDate and time.
- Nights and tariffrequiredPer night rate x nights.
- Other chargesFood, laundry, extra bed, each on its own line.
- Advance paidDeduct from the total.
- SAC codes and GSTrequiredIf registered.
- SignaturesCashier and guest.
Hotel bill format sample
The GST rates in this sample are only for illustration. Use the rate that applies to your hotel.
TAX INVOICE
Near Riverfront, Ashram Road, Ahmedabad 380009
GSTIN: 24AAEFH1234C1Z9 | State: Gujarat (24)
Date: 14 Oct 2026
Place of supply: Gujarat (24)
Guests: 2 adults
Bill to: Mr. Rohan Mehta
B-12, Lakeview Society, Vadodara 390007
Room 205, Deluxe | Check-in 12 Oct 2026 14:10 | Check-out 14 Oct 2026 10:30
| # | Description | HSN/SAC | Qty | Rate | Taxable value | GST | Amount |
|---|---|---|---|---|---|---|---|
| 1 | Deluxe room, 2 nights | 996311 | 2 Night | 3,200.00 | 6,400.00 | 5% | 6,720.00 |
| 2 | Restaurant (room service) | 996332 | 1 Bill | 1,450.00 | 1,450.00 | 5% | 1,522.50 |
| 3 | Laundry | 999712 | 1 Job | 380.00 | 380.00 | 18% | 448.40 |
| Amount | |
|---|---|
| Taxable value | ₹8,230.00 |
| CGST @ 2.5% | ₹196.25 |
| SGST @ 2.5% | ₹196.25 |
| CGST @ 9% | ₹34.20 |
| SGST @ 9% | ₹34.20 |
| Round off | +₹0.10 |
| Total | ₹8,691.00 |
Amount in words: Rupees Eight Thousand Six Hundred Ninety One Only
For Hotel Sabarmati Residency
Authorised Signatory
Lodge bill and simple hotel bill
A small lodge or guest house that is not GST registered can use a simple bill: guest name, room, dates, nights x tariff, any extras and the total. Leave out GSTIN and tax. The simple bill format works well, or use the maker with “No tax” selected.
Download in Word, Excel or PDF
All files are free to use and edit. Yellow cells in Excel are inputs; totals are formulas.
Tips
Do
- Show check-in and check-out times so nights are clear.
- List food and laundry separately from the room.
- Deduct the advance and show the balance.
- Give business guests a bill with their company GSTIN.
Avoid
- Do not bundle room and food into one line if they are taxed differently.
- Do not hand over an unsigned or unnumbered bill.
- Do not change the bill after check-out; issue a credit note.
Hotel bill vs restaurant bill
| Hotel bill | Restaurant bill | |
|---|---|---|
| Issued | At check-out | At end of meal |
| Main line | Room nights x tariff | Food items |
| Codes | SAC for accommodation | SAC for restaurant service |
| Extras | Laundry, minibar, extra bed | Packing, service charge |
Checking a hotel bill as a guest
- Nights match your stay.
- Room type and tariff match your booking.
- Advance or online payment is deducted.
- Company GSTIN is printed if you need input tax credit.
- The bill is signed or stamped.
Frequently asked questions
What is a hotel folio?
The running account of a guest stay. When the guest checks out, the folio becomes the final hotel bill.
Can I get a hotel bill in Word?
Yes. Download the Word file above, or fill the online maker and download Word or PDF.
Which GST rate applies to hotel rooms?
It depends on the room tariff and current notifications, and rates changed in September 2025. Check the GST portal or ask your accountant for your category.
Is a blank hotel bill legal for claims?
Your employer decides what it accepts. A blank bill filled by the guest is not a hotel bill. Ask the hotel for its signed bill.
Checked and updated 14 Oct 2026. Independent template site; not tax or legal advice.