A GST bill format for shops and small businesses that are GST registered: a filled sample with CGST and SGST, the fields that make it a valid tax invoice, and free GST bill templates in Excel and Word.
What makes a bill a GST bill
A GST bill is a tax invoice. Once you are registered and charge GST, your bill must carry your GSTIN, a serial number, the HSN code, the taxable value, the tax rate and amount for CGST and SGST (or IGST), the place of supply, and a signature. The full list is on the GST invoice format page.
Small shops often keep it simple: one page, a short table, CGST and SGST on separate lines and a round off. That is perfectly fine as long as the required details are there.
What to include
- GSTIN of sellerrequiredPrinted in the header.
- Bill numberrequiredUp to 16 characters, one series per year.
- Customer GSTINIf the buyer is registered.
- HSN coderequiredPer line.
- CGST and SGST linesrequiredHalf the rate each, for sales in your state.
- Total and round offrequired
Simple GST bill format sample
TAX INVOICE
Station Road, Anand 388001
GSTIN: 24AFGPJ1234M1Z7 | State: Gujarat (24)
Date: 14 Oct 2026
Place of supply: Gujarat (24)
Reverse charge: No
Bill to: Mehul Patel
Vidyanagar, Anand
| # | Description | HSN/SAC | Qty | Rate | Taxable value | GST | Amount |
|---|---|---|---|---|---|---|---|
| 1 | PVC pipe 1 inch, 3 m | 3917 | 10 Nos | 210.00 | 2,100.00 | 18% | 2,478.00 |
| 2 | Wall putty 20 kg | 3214 | 2 Bag | 780.00 | 1,560.00 | 18% | 1,840.80 |
| 3 | Paint brush 3 inch | 9603 | 4 Nos | 85.00 | 340.00 | 18% | 401.20 |
| Amount | |
|---|---|
| Taxable value | ₹4,000.00 |
| CGST @ 9% | ₹360.00 |
| SGST @ 9% | ₹360.00 |
| Total | ₹4,720.00 |
Amount in words: Rupees Four Thousand Seven Hundred Twenty Only
For Jay Ambe Hardware
Authorised Signatory
Download in Word, Excel or PDF
All files are free to use and edit. Yellow cells in Excel are inputs; totals are formulas.
Tips
Do
- Print your GSTIN on every bill.
- Show CGST and SGST as two lines for sales in your state.
- Use HSN codes from your purchase bills.
- Keep a copy of every bill in order.
Avoid
- Do not write “GST included” without showing the tax amount on a tax invoice.
- Do not issue a GST bill if you are under composition: use a bill of supply.
- Do not round each line; round the final total once.
Worked example: tax on a GST bill
PVC pipes 10 x 210 = 2,100; wall putty 2 x 780 = 1,560; brushes 4 x 85 = 340. Taxable value 4,000. At 18% in the same state: CGST 9% = 360 and SGST 9% = 360. Total 4,720. If the buyer were in another state, IGST 18% = 720, same total.
GST bill for unregistered customers
Most retail customers are unregistered. Leave the customer GSTIN blank. For a bill of Rs 50,000 or more, add the customer name, address, delivery address and state with code. For very small sales below Rs 200 to customers who do not ask for a bill, you may issue one consolidated invoice at the end of the day.
Composition dealers
If you opted for the composition scheme, you cannot charge GST on your bills. Use a bill of supply instead and do not show tax lines.
Frequently asked questions
Is a GST bill different from a GST invoice?
No. Both are tax invoices. Shops tend to say bill, companies invoice.
Can I make a GST bill in Excel?
Yes. The Excel template decides CGST plus SGST or IGST from your state code and the place of supply code.
What if my customer is not registered?
Leave the customer GSTIN blank. For bills of Rs 50,000 or more to unregistered buyers, also show their address, delivery address and state with code.
Do I need a GST bill book from a press?
No. A printed book, an Excel sheet or a PDF from the online maker are all fine if the details are complete.
Checked and updated 14 Oct 2026. Independent template site; not tax or legal advice.