A taxi bill format for cab operators and drivers, with route, kilometres, rate per km, tolls and driver allowance. Car rental and cab bill samples for reimbursement claims.
What a taxi bill should show
Companies reimburse cab travel only against a proper bill, so a taxi bill should leave no question: who drove, which vehicle, from where to where, how many kilometres or hours, the rate, and extras like toll and parking. A bill from an operator should carry the operator name and a bill number.
Toll and parking are usually charged at actuals. Show them as separate lines and keep the toll receipts.
What to include
- Operator name and phonerequired
- Vehicle number and typerequired
- Passenger namerequired
- Trip date, from and torequired
- Kilometres or hoursrequiredOpening and closing reading helps.
- RaterequiredPer km or package.
- Toll, parking, driver allowanceSeparate lines.
- Signaturerequired
Taxi bill format sample
TAXI BILL
Paldi Cross Roads, Ahmedabad 380007
Phone: +91 98000 00000
Trip date: 13 Oct 2026
Route: Ahmedabad to Vadodara
Bill to: Ms. Kavita Desai
Satellite, Ahmedabad
Vehicle: GJ01AB1234, Sedan | Opening 45,210 km, closing 45,322 km
| # | Description | Qty | Rate | Amount |
|---|---|---|---|---|
| 1 | Sedan, one way, 112 km | 112 km | 13.00 | 1,456.00 |
| 2 | Driver allowance | 1 Day | 300.00 | 300.00 |
| 3 | Toll and parking (receipts attached) | 1 Lot | 265.00 | 265.00 |
| Amount | |
|---|---|
| Subtotal | ₹2,021.00 |
| Total | ₹2,021.00 |
Amount in words: Rupees Two Thousand Twenty One Only
For Shree Ganesh Tours and Travels
Authorised Signatory
Car rental bill format
For multi-day rentals, bill by package: “Innova, 3 days, 300 km per day included at 3,800 per day”, plus “Extra km at 16” and “Night charges”. The travel bill format has a package sample with GST.
Download in Word, Excel or PDF
All files are free to use and edit. Yellow cells in Excel are inputs; totals are formulas.
Tips
Do
- Write the vehicle number on every bill.
- Record opening and closing km.
- Attach toll and parking receipts.
Avoid
- Do not make a bill for a trip that did not happen.
- Do not mix two trips on one line.
- Do not leave the passenger name blank.
Frequently asked questions
Can I make a taxi bill for reimbursement?
Only for a real trip, issued by the operator or driver who provided it. Employers check bills and fake bills are a serious matter.
Do cab bills need GST?
Only if the operator is GST registered. Many small operators are not.
How do I bill per hour?
Put hours as the quantity and “hrs” as the unit, with the hourly rate.
Checked and updated 14 Oct 2026. Independent template site; not tax or legal advice.