A travel bill format for tours and travels operators and travel agencies: packages, vehicle hire, extra kilometres and GST, with a filled sample and an online travel invoice maker.
Travel agency bills
Tour operators bill either a package (“3 days Saurashtra tour, 12 seater”) or vehicle hire by km and days. Travel agents who book tickets and hotels often bill a service fee separately from the cost they pay on the customer’s behalf.
GST on passenger transport and tour operator services depends on the service and conditions. The rate in the sample is an illustration only.
What to include
- Operator details and GSTINrequired
- Customer and triprequiredNames, dates, route.
- Package or vehiclerequiredType, seats, number.
- Rate basisrequiredPer day, per km, or package.
- ExtrasExtra km, night charges, permits.
- Advance received
Tours and travels bill sample
TAX INVOICE
Paldi Cross Roads, Ahmedabad 380007
GSTIN: 24ABCFS7788N1Z1 | State: Gujarat (24)
Date: 13 Oct 2026
Place of supply: Gujarat (24)
Bill to: Desai Family
Satellite, Ahmedabad
Tour: Dwarka, Somnath, Diu | 10 to 12 Oct 2026
| # | Description | HSN/SAC | Qty | Rate | Taxable value | GST | Amount |
|---|---|---|---|---|---|---|---|
| 1 | Tempo traveller 12 seater, 3 day tour | 996601 | 1 Trip | 24,000.00 | 24,000.00 | 5% | 25,200.00 |
| 2 | Extra km beyond 750 | 996601 | 86 km | 22.00 | 1,892.00 | 5% | 1,986.60 |
| Amount | |
|---|---|
| Taxable value | ₹25,892.00 |
| CGST @ 2.5% | ₹647.30 |
| SGST @ 2.5% | ₹647.30 |
| Toll and parking at actuals | ₹1,840.00 |
| Round off | +₹0.40 |
| Total | ₹29,027.00 |
Amount in words: Rupees Twenty Nine Thousand Twenty Seven Only
For Shree Ganesh Tours and Travels
Authorised Signatory
Download in Word, Excel or PDF
All files are free to use and edit. Yellow cells in Excel are inputs; totals are formulas.
Tips
Do
- Quote the package and inclusions in writing first.
- Show advance received and balance due.
- Keep toll and permit receipts.
Avoid
- Do not mix your fee and pass-through costs on one line.
- Do not skip the trip dates.
Frequently asked questions
What is the difference between a travel bill and a taxi bill?
A taxi bill covers a single trip. A travel bill usually covers a tour or multi-day hire with package terms.
Should toll be taxed?
Toll and parking paid on behalf of the customer are usually shown at actuals. Ask your accountant how to treat them in your case.
Checked and updated 14 Oct 2026. Independent template site; not tax or legal advice.