Purchase order and delivery challan formats for buyers and suppliers, with how they fit between the quotation and the invoice, and free Word and Excel templates.
Make a PO or challanVendor or consignee, items, GST, vehicle number and signatures. PDF, Word, Excel.
Open the makerFormats in this section
Purchase Order FormatPurchase order format with vendor, delivery, item, GST and payment terms, a filled PO sample, PO letter wording…OpenDelivery Challan FormatDelivery challan format with the fields GST rules list, job work and approval examples, and three copies. Free…OpenQuotationsQuotation format with a filled sample, terms and conditions, and free quotation templates in Word, Excel and PDF….OpenProforma Invoice FormatProforma invoice format with a filled sample, when to use it, how it differs from a tax invoice, and free proforma…Open
From order to payment
- Quotation. The supplier offers prices. Quotation format.
- Purchase order. The buyer confirms the order in writing.
- Delivery challan or invoice. Goods move with a tax invoice, or with a challan when there is no sale yet (job work, approval).
- Tax invoice. The supplier bills.
- Receipt. The supplier confirms payment.
Downloads
.XLSXPurchase order (Excel)Formulas.DOCXPurchase order (Word)With terms.XLSXDelivery challan (Excel)Formulas.DOCXDelivery challan (Word)GST fields
Copies and records
Keep the quotation, purchase order, challan, invoice and receipt for each order together. When there is a dispute, this chain shows what was agreed, delivered and paid. Number each document type in its own series.
Which tool to use
| Document | Tool |
|---|---|
| Quotation | Quotation maker |
| Purchase order, delivery challan | PO and challan maker |
| Tax invoice | Invoice generator |
| Receipt | Receipt maker |
Frequently asked questions
Is a challan the same as a bill?
No. A delivery challan records movement of goods; it does not demand payment. A bill or invoice does.
Does a purchase order need GST details?
It is not a tax document, but showing both GSTINs and expected tax helps the supplier invoice correctly.
Checked and updated 14 Oct 2026. Independent template site; not tax or legal advice.