A delivery challan format with the fields GST rules list, job work and approval examples, the three copies and free templates in Word and Excel, plus an online challan maker.
Delivery challan format sample (job work)
DELIVERY CHALLAN
ORIGINAL FOR CONSIGNEE
Narol, Ahmedabad 382405
GSTIN: 24AAGFR1122P1Z4
Date: 14 Oct 2026
Purpose: Job work
Vehicle: GJ01AB1234
Consignee: Shakti Dyeing Works, Vatva GIDC, Ahmedabad 382445. GSTIN 24AAGFS1234M1Z3
| # | Description | HSN | Qty | Taxable value |
|---|---|---|---|---|
| 1 | Grey cotton fabric for dyeing, lot 77 | 5208 | 1,200 m | 74,400.00 |
Goods sent for job work, to be returned after processing. Not a sale.
Authorised signatory
When a delivery challan is used
Under GST, goods can move with a delivery challan instead of a tax invoice in cases such as (Rule 55):
- supply of liquid gas where the quantity is not known at the time of removal;
- transport of goods for job work;
- transport for reasons other than supply (own use, stock transfer, exhibition);
- other supplies notified by the government.
Businesses also use challans in daily trade for goods sent on approval or before the invoice is made.
Fields a delivery challan needs
- Date and challan numberrequiredUp to 16 characters, one series per year.
- Consigner name, address, GSTINrequired
- Consignee name, address, GSTIN or UINrequiredIf registered.
- HSN code and descriptionrequired
- QuantityrequiredProvisional if not known.
- Taxable valuerequired
- Tax rate and amountWhere transport is for supply to the consignee.
- Place of supplyFor inter-state movement.
- Signaturerequired
Prepare it in triplicate for goods: ORIGINAL FOR CONSIGNEE, DUPLICATE FOR TRANSPORTER, TRIPLICATE FOR CONSIGNER. Depending on the value and route, an e-way bill may also be needed; check on the e-way bill portal.
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Frequently asked questions
Is a delivery challan a bill?
No. It records movement of goods. The bill or tax invoice is issued separately when there is a sale.
Can I hide prices on a delivery challan?
The rules list taxable value as a field. For goods moving to a customer before invoicing, many businesses still show values. The maker lets you hide rates if you need a plain packing challan.
How many copies are needed?
Three for goods: consignee, transporter and consigner.
Checked and updated 14 Oct 2026. Independent template site; not tax or legal advice.