Salary slip format in Word in two versions: a simple slip for small employers and a detailed payslip for companies. Free .docx download and copy-ready samples.
Download
Simple version to copy into Word
SALARY SLIP FOR OCTOBER 2026
Om Sai Stationers
Ghatlodia, Ahmedabad 380061
| Employee name | Ramesh Solanki | Designation | Salesman |
| Month | October 2026 | Paid days | 30 |
Days in month: 31 Paid days: 30
| Earnings | Amount | Deductions | Amount |
|---|---|---|---|
| Monthly salary | 14,000.00 | Advance recovery | 1,000.00 |
| Overtime | 600.00 | ||
| Gross earnings | 14,600.00 | Total deductions | 1,000.00 |
Net pay: ₹13,600.00
Net pay in words: Rupees Thirteen Thousand Six Hundred Only
Authorised signatory
Detailed version
SALARY SLIP FOR OCTOBER 2026
Aarav Electricals Pvt Ltd
14, Sunrise Complex, CG Road, Ahmedabad 380009
| Employee name | Priya Sharma | Employee ID | AE-0142 |
| Designation | Accounts Executive | Department | Finance |
| Date of joining | 12 Jun 2023 | PAN | ABCPS1234K |
| UAN | 100000000000 | Bank A/c | XXXXXX5678 |
Days in month: 31 Paid days: 30
| Earnings | Amount | Deductions | Amount |
|---|---|---|---|
| Basic salary | 22,000.00 | Provident fund | 1,800.00 |
| House rent allowance | 8,800.00 | Professional tax | 200.00 |
| Conveyance allowance | 1,600.00 | Income tax (TDS) | 650.00 |
| Special allowance | 5,100.00 | Advance recovery | 0.00 |
| Overtime | 0.00 | ||
| Gross earnings | 37,500.00 | Total deductions | 2,650.00 |
Net pay: ₹34,850.00
Net pay in words: Rupees Thirty Four Thousand Eight Hundred Fifty Only
Authorised signatory
Formatting tips in Word
Do
- Use a two column table for earnings and deductions.
- Right align amounts.
- Put net pay in bold.
Avoid
- Do not leave placeholder text.
- Do not use images of tables, keep real text.
Building the table in Word
- Insert a 4 column table. Earnings, Amount, Deductions, Amount.
- Add one row per component.
- Total row. Layout, Formula, =SUM(ABOVE) in each amount column.
- Net pay line. Type the result below the table in bold.
- Update fields. Select all and press F9 after editing amounts.
Letterhead version
If your company has a Word letterhead, paste the salary table into it. Keep the heading “Salary slip for the month of …” and the signature block. Save each month as PDF.
Frequently asked questions
Is a Word salary slip acceptable?
Yes, if issued and signed by the employer. Send it as PDF so it cannot be edited.
How do I add the company logo?
Insert it in the header so it shows at the top.
Checked and updated 14 Oct 2026. Independent template site; not tax or legal advice.