A donation receipt format for trusts, temples and NGOs with donor details, amount in words, purpose and mode of payment. A filled sample and a free online maker.
Donation receipt sample
DONATION RECEIPT
Seva Sankalp Trust
Naranpura, Ahmedabad 380013 | Reg. No. [ ]
Received with thanks from Mr. Kiran Desai, Vastrapur, Ahmedabad, the sum of ₹5,100.00 (Rupees Five Thousand One Hundred Only) by UPI ref. 512398761234 as donation towards the annual food drive.
For Seva Sankalp Trust
Trustee
What to include
- Trust or NGO name, address and registration numberrequired
- Donor name and addressrequired
- Amount in figures and wordsrequired
- Mode of paymentrequired
- Purpose of donationGeneral or specific.
- Receipt number, date and signaturerequired
Receipts that let donors claim an income tax deduction must follow the format and registration requirements of the income tax rules for that trust. This template is a general receipt. Ask your auditor before adding tax deduction wording.
Acknowledgement letter
Dear Mr. Desai,
Thank you for your donation of 5,100 rupees to the annual food drive. Your support helps us serve families in Naranpura and nearby areas. Your receipt DON-0219 is enclosed.
With gratitude,
Trustee, Seva Sankalp Trust
Records to keep
- Receipt counterfoils in number order.
- Bank statements showing donations.
- Donor list with address and contact.
- Any donor PAN details your trust collects.
Frequently asked questions
Can I accept cash donations?
Yes, but cash donations above certain limits do not qualify for tax deductions for donors. Ask your auditor.
Should the PAN of the donor be recorded?
Many trusts record donor PAN for their filings. Check what your trust needs.
Checked and updated 14 Oct 2026. Independent template site; not tax or legal advice.