Receipt and payment account format for clubs, societies and NGOs, with a worked example and how it differs from the income and expenditure account.
Receipt and payment account format
| Receipts | Amount | Payments | Amount |
|---|---|---|---|
| To Balance b/d (cash and bank) | 42,000.00 | By Salaries | 96,000.00 |
| To Subscriptions | 1,85,000.00 | By Ground maintenance | 38,000.00 |
| To Donations | 50,000.00 | By Sports equipment | 45,000.00 |
| To Entrance fees | 12,000.00 | By Electricity | 18,000.00 |
| To Interest on FD | 6,000.00 | By Tournament expenses | 52,000.00 |
| By Balance c/d | 46,000.00 | ||
| Total | 2,95,000.00 | Total | 2,95,000.00 |
Receipt and payment vs income and expenditure
| Receipt and payment account | Income and expenditure account | |
|---|---|---|
| Basis | Cash | Accrual |
| Includes | All receipts and payments, capital or revenue, any year | Only revenue items of the current year |
| Starts with | Opening cash and bank balance | No opening balance |
| Result | Closing cash and bank | Surplus or deficit |
Preparing it from the cash book
- Start with opening cash and bank.
- Group receipts by head. Subscriptions, donations, entrance fees.
- Group payments by head. Salaries, maintenance, equipment.
- Close with cash and bank balances. They must match the cash book.
Issuing receipts
Every subscription and donation should have a receipt. See the donation receipt format and the receipt maker.
Frequently asked questions
Who prepares a receipt and payment account?
Non-profit organisations such as clubs, societies, trusts and charitable bodies.
Is it a nominal or real account?
It is a summary of the cash book, so it is a real account.
Checked and updated 14 Oct 2026. Independent template site; not tax or legal advice.