An export invoice format (commercial invoice) for goods shipped abroad: what to include, a filled USD sample, how it fits with the proforma and packing list, and a free template in the online maker.
What goes on an export invoice
- Exporter detailsrequiredName, address, IEC and GSTIN.
- Consignee and buyerrequiredName and full overseas address; buyer if different from consignee.
- Invoice number and daterequiredYour export series.
- Shipment detailsrequiredPort of loading and discharge, final destination, country of origin, vessel or flight if known.
- IncotermsrequiredFOB, CIF, EXW and so on, with the named place.
- GoodsrequiredDescription, HS code, quantity, unit price, total in the agreed currency.
- PackingNumber of packages, gross and net weight, marks.
- Payment terms and bankAdvance, LC, DP or DA, and bank SWIFT details.
- Declaration and signaturerequiredA short declaration that prices and particulars are true.
Under GST, an export invoice also carries an endorsement: either “supply meant for export on payment of IGST” or “supply meant for export under bond or letter of undertaking without payment of IGST”. Use the one that applies to you. Your customs broker or accountant will tell you which.
Export invoice format sample
COMMERCIAL INVOICE
Bhuj, Kutch, Gujarat 370001, India
IEC: 0000000000 | GSTIN: 24AAAAA0000A1Z5
Date: 14 Oct 2026
Buyer order: HH-PO-7781
Consignee: Hollandia Home BV, Keizersgracht 100, 1015 Amsterdam, Netherlands
| Country of origin | Port of loading | Port of discharge | Final destination | Incoterms |
|---|---|---|---|---|
| India | Mundra | Rotterdam | Netherlands | FOB Mundra |
| # | Description | HS code | Qty | Unit price (USD) | Amount (USD) |
|---|---|---|---|---|---|
| 1 | Hand embroidered cushion covers, cotton | 6304 | 500 Pcs | 6.50 | 3,250.00 |
| 2 | Mirror work wall hangings | 6304 | 120 Pcs | 14.00 | 1,680.00 |
| Total FOB | 4,930.00 |
Amount in words: US Dollars Four Thousand Nine Hundred Thirty Only
Gross weight 410 kg, net weight 380 kg, 22 cartons. Payment: 30% advance, 70% against documents.
Declaration: We declare that this invoice shows the actual price of the goods described and that all particulars are true and correct.
For Kutch Handicraft Exports
Authorised Signatory
Commercial invoice vs proforma vs packing list
| Document | Purpose |
|---|---|
| Proforma invoice | Quote and terms before shipment; used to open an LC or arrange import permits |
| Commercial invoice | Final bill for the goods; used by customs at both ends and by banks |
| Packing list | Contents of each package, weights and marks; no prices needed |
Tips for exporters
Do
- Keep the description, HS code and quantity identical across invoice, packing list and shipping bill.
- State the currency next to every amount.
- Write the amount in words in the invoice currency.
- Mention the buyer order or LC number.
Avoid
- Do not undervalue goods on the commercial invoice.
- Do not mix currencies on one invoice.
- Do not forget the GST export endorsement.
- Do not leave Incoterms without the named port.
Frequently asked questions
Is a commercial invoice the same as an export invoice?
In practice yes. Exporters call the final bill for goods a commercial invoice; customs and banks rely on it.
Which currency should an export invoice use?
The currency agreed with the buyer, usually USD, EUR or GBP. Many exporters also show the rupee equivalent for their own records.
Do I need GSTIN on an export invoice?
If you are GST registered, yes, along with the export endorsement about IGST or LUT.
Can I use the generator for export invoices?
Yes. Choose Commercial or export invoice as the document type, pick the currency, and add port, destination and Incoterms in the customer section.
Checked and updated 14 Oct 2026. Independent template site; not tax or legal advice.