Invoice Template

Payment Receipt Format: Receipt for Payment Received Template

A payment receipt format for full and part payments, advances, UPI and cheque payments, with samples and a free template. Show the invoice it settles and the balance.

Payment Receipt Format sample

Payment Receipt

PAYMENT RECEIPT

Shree Ganesh Traders
Paldi, Ahmedabad 380007

No. PR-0193
Date: 14 Oct 2026

Received with thanks from Neelkanth Builders LLP the sum of ₹25,000.00 (Rupees Twenty Five Thousand Only) by UPI ref. 412233445566 towards part payment of invoice INV-2026-0031 dated 02 Oct 2026. Balance due: ₹16,622.00.

Authorised signature

Use this receipt formatEdit it in the free maker, then download PDF, Word or print. Runs in your browser.
Use this template

Payment receipt for an invoice

When a customer pays against an invoice, refer to the invoice number and date, the amount received and the balance still due. This stops disputes about what was paid.

Advance receipt

For an advance before supply, GST registered businesses use a receipt voucher (Rule 50) that also shows the tax on the advance where it applies. For non-GST advances, a payment receipt with “advance towards [order]” is enough.

What to include

Revenue stamp: under Article 53 of the Indian Stamp Act, a receipt for money above Rs 5,000 generally carries a Re 1 revenue stamp, signed across. Payments by cheque, bank transfer or UPI usually do not need one in practice. States can amend stamp law, so check your state rules or ask an accountant if unsure.

Download

.DOCXPayment receipt format in WordTwo per page.PDFBlank receipt (PDF)Rent layout, adapt for others

Tips

Do

  • Write the amount in words.
  • Mention the purpose.
  • Keep a duplicate or counterfoil.

Avoid

  • Do not leave the amount in words blank.
  • Do not sign a blank receipt.

Frequently asked questions

Is a revenue stamp needed?

For cash receipts above Rs 5,000 a Re 1 revenue stamp is generally used. Bank and UPI payments usually do not need one. Check your state rules.

Can I give a receipt on WhatsApp?

Yes. Make the receipt in the maker, save as PDF and send it. Keep a copy.

Who keeps the original?

The payer keeps the original. The receiver keeps the duplicate or counterfoil.

Checked and updated 14 Oct 2026. Independent template site; not tax or legal advice.